Tutorial - Putting together a competitive Stamp Exhibit

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GJ50
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Tutorial - Putting together a competitive Stamp Exhibit

Post by GJ50 »

As requested by Ron, I will put pen to paper and see how we go. Questions are welcome.

First and foremost you need to decide whether you want to put together an Exhibit or a Display. There is a difference.

As stamp collectors we firstly collect stamps, but many of us collect any thing that is remotely associated with our collecting themes. Therefore if you want to put together a display, for say to show at a Stamp Club, then all you put on a page is permissible.

However if you want to Exhibit competitively then you need to "Abide by Rules" and especially in Stamp Exhibiting there are definitive rules to abide by. It does not mean you can not collect the Butterfly Telephone card, you just cannot use it in a Thematic Butterfly exhibit.

I hear quite often, "the judge told me I couldn't use XXX item, but I like it in there".

What is needed to be understood there are rules.

So, if you want to obey the rules and exhibit, read on.

Where to start.

1/ A bit of reading is probably a good start.

2/ Talking to others who have exhibited.

3/ See what is exhibited, whether at club shows, regional shows or that big National held each year.

Remember an exhibit is a story not a collection. If you collect stamps and place them in an album in some sort of order, that ia a collection. If you take these pages and show them, then it is not an exhibit, but a collection of pages.

First Step. [ We are assuming that the Exhibit will be what is termed "Traditional Philately" - the study of the stamp/s]

Once I have decided on what I want to exhibit I firstly use a good, non-chinese stock book and sort the stamps out into some type of order.

The example below is a new exhibit I am compiling - South Africa Revenues. As you can see I have them in order, about 14 pages all told.

The page below has been sorted

Image

The following are yet to be sorted, but don't let this hold you back. Exhibiting is like a work in progress, you continue the work while compiling the exhibit together.

Image

The advantage of keeping the material together in stock book/s is you know what you have or "do not have".
.
Last edited by GJ50 on 19 Dec 2008 22:23, edited 1 time in total.
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Post by mrboggler »

Great Start Garry.

Thank you very much, :D

I feel as this thread progresses it will be looked at over and over as some members gradually get the bug,
And as Many of our Members do live in country areas and have little if any contact with organised Philataly.
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Post by GJ50 »

Part 2.

A good Traditional Exhibit needs usage on cover, etc.

We all have various methods of storing covers, from shoe boxes to plastic sleeves. What ever you use at some stage when preparing your exhibit you are going to have to "sort" the material into some sort of order.

I find the easiest way is to use a loose leaf binder with sleeves and place the covers into some sort of order.

Lets say the Exhibit is Decimal definitives until 1974

Sort out the 1966 issue, then the 1966 Native Flower issue, followed by the Pioneers, Marine and Gemstones with the final issue the 1974 Paintings.

Then sort each definitive series again into value.

The AMOUNT OF MATERIAL you have, determines the number of frames you will have.

As a beginner you probably have the sets, some blocks and some covers with usage.

There are a number of ways you can show these. And remember there is NO hard and fast rule to how you set out a page. All exhibitors have there own ideas.

Some examples.

1/ A page with stamps only........

Image

2/ A page with covers only.


Image

1/ and 2/ are a "set", as 2/ would follow 1/ in an exhibit.



3/ The following is an example of combining both stamps and a cover.

Image

4/ Use of photocopies

Do not be afraid to scan a rear postmark onto the page to tell more of the story you are exhibiting.

Image

INFORMATION ON A PAGE

When using a cover try to show a correct usage, give details of the rate period if known.
With the stamps, give some information but do not make a long story as the judges do not have time to read every page.
Last edited by GJ50 on 19 Dec 2008 22:23, edited 1 time in total.
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Post by Lakatoi 4 »

Gary,

A very informative topic and something really handy for prospective exhibitors :!:

And you are dead right about having a copy of the rear of a cover as well as the front to tell the whole story. This flight cover is colourful, but a scan of the rear really tells the whole philatelic story:

Image

Image
Tony
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Post by David Smitham »

I wish to add my two pennorth before this becomes an unwieldy topic.

At times it pays to try to think outside the square when compiling an exhibit from one's stamps/covers etc. Of course too much lateral thinking and one risks off going on tangents (to the detriment of one's exhibit) but in the above examples that Gary gave I maintain that an example or two of postal stationery in a traditional philately (stamp only exhibit) is permissible providing that the stamp design is relevant on the item of postal stationery. That shows one's philatelic knowledge is not solely restricted to stamps.

If the stamps in the traditional exhibit featured Australia's 1966 pictorials for example, I think then that the postal stationery concurrently available at the time would be appropriate to show in this exhibit.

However, any of the colourful 27c PSEs issued in the 1980s would not be appropriate to include in such an exhibit.

Perhaps the best advice to give to any newcomer who may wish to compile a competitive philatelic entry is to go to a stamp exhibition - irrespective of what kind it is and to see what others have done. Then ask for some help from someone at the exhibition.

If that is not possible there are other means - such as attending instructive judging & exhibitor training sessions that are periodically organised as well as of course asking questions here on Stampboards.

I hope that this helps?
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Post by GlenStephens »

Great thread idea. :D

For those who are not aware, GJ50 is an FIP accredited Judge and very active exhibitor - and IIRC David Smitham is/was too, so both know the ropes here extremely well, if other members have questions. 8)

Much better to ask questions here first, if you are not sure of the present rules and have the matter sorted, than exhibit, and have points deducted THEN, as these things are pointed out by the judges. :oops:

Glen

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Post by crosscrescent »

I think this is a good thread and for me timely. Am thinking of putting a little exhibit (not competitive) that the Philatelic Society of Malaysia is organising and encouraging all members to exhibit their best collection (whatever that means). Members will be limited to one frame (whatever that means again) each so that many members can take part.

....so you can bet I'll be following this thread closely.

Cheers

Andrew

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Post by GJ50 »

crosscrescent wrote:I think this is a good thread and for me timely. Am thinking of putting a little exhibit (not competitive) that the Philatelic Society of Malaysia is organising and encouraging all members to exhibit their best collection (whatever that means). Members will be limited to one frame (whatever that means again) each so that many members can take part.

....so you can bet I'll be following this thread closely.

Cheers

Andrew
I think I need to step back a little and explain what exhibiting entails.
In Australia prior to 1999, we exhibited in what was called 15 page frames. 3 x 5 A4 sheets per frame.

As 1999 was a Specialised World Show, it was a requirement that we go to International Frames, being 16 sheets per frame, ie 4 x 4 sheets.

To confuse the matter further, the 15 page frames were distributed around Australia to State Philatelic Councils and clubs and are used regularly for State Shows and National one-frame shows, while the 16 page frames are stored in containers by the APF at one site in South Australia and shipped to National multi-frame exhibitions. There will be 3 containers shipped to Melbourne next year.

Thus when a person is entering an exhibit into a "one-frame" show it is either 15 or 16 pages. If it is a National show such as Melbourne next year a person can enter between 3 frames [48 pages] and 8 frames [128 pages].

Malaysia I believe will have 16 pages to a frame.

These are 16 page frames...

Image
Last edited by GJ50 on 19 Dec 2008 22:24, edited 1 time in total.
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Post by GJ50 »

Lakatoi 4 wrote:Gary,

A very informative topic and something really handy for prospective exhibitors :!:

And you are dead right about having a copy of the rear of a cover as well as the front to tell the whole story. This flight cover is colourful, but a scan of the rear really tells the whole philatelic story:

Image

Image
Tony is correct about the value of the scan/photocopy of an item on the page.
However it must not be the same size as the actual item you are showing, it can be 75% size [rear of cover] or 125% for a postmark.

Example below, the lower scan is 75%. The reason you need to NOT have it the same size is due to the modern printing and photocopy techniques. If the same size from a distance can look like the real thing.

I always ensure the border of the actual cover is different to the scan for the same reason. In the example below the scan has no border. The cover is the important feature and needs to attract the attention of the viewer [ Read Judge ]

Image
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Post by crosscrescent »

Just a few questions for the moment:

1. Is there some kind of guideline as to how many items you can put on one A4 sheet/page?
By items I am thinking of stamps, covers, stamps on piece.


2. What is the font size that is recommended? Is there a particular font that you can use
or is it totally up to you as long as it is legible?


3. In the Malaysian stamp shows, I notice that sometimes the actual exhibits are not shown
but good colour photostated copies put up in their place.
I suppose this is for security reasons.
Is this practised in international and national exhibitions in Australia?


4. What would be the differences between a competitive and non-competitive stamp exhibitions
in terms of the rules, dos and don'ts?


5. How much write-up or description is recommended on each sheet/page?

Hope these questions do not exasperate but I'm here to learn.
Am hoping to put up an exhibition on the postage dues of Malaysia
(with some write up on the cancellations).


Cheers
Andrew

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Post by David Smitham »

Just to clarify Glen's comments above:

I am not nor have I been an FIP (international) judge. I have for a few years been on the New Zealand national judging panel as a qualified national level judge, as a qualified literature judge and also a qualified youth judge.

I will now try to answer some of Andrew's questions:

1 Oviously depending upon the size of one's stamps one can cram more small ones than larger ones to a page. The end result looks the same - a mess! This is what one tries to avoid.

It is better to view some different kinds of exhibits to obtain an idea of how things look. What collectors-cum-exhibitiors should try to achieve is a balanced look to all their pages.

Try the washing line method:

In a row of 4 pages across the frame: the washing line - a level line running across it hangs clothes (stamps) from it thus all the tops of the stamps on those 4 pages will be at the same level but the bases will be somewhat higgledy piggledy.

Is the standing on the floor method any better?

Thsi is where in a row of 4 pages across the frame the floor - a level line running across it - contains people (stamps) of varying height. Some tall stamps will protrude above lesser stamps but all will have their bases (or feet!) level.

Now decide which method you wish to place text underneath.

In the washing line method a row of text will appear perhaps under some large white voids (because a very small stamp was hung out) and it will appear odd. However, using the standing on the floor method a line of text underneath a level row of stamp bases appears much neater.

Before moving on perhaps those intesersted in viewing virtual exhibits should view Exponet.com so that they can see how various collectors have treated their stamps in making them become an exhibit.

I came across this link from the APF's web site [under the Snippets section] only a few weeks ago. I have not viewed all the displayed exhibits from all of the countries but only a few. Take Ian McMahon's virtual exhibit [depicted under the flag of AUSTRALIA] for example. Another which caught my eye was one detailing 21 years of errors, freaks and oddities from Australia Post.

Forget for a moment the material and $$$$ look at how these exhibitors (and others) have written up these pages and turned them into exhibits.


2 Andrew asked about the font size - what to use. 10 point is probably the largest that you should use - apart from headings and 8 point the smallest. Remember that you are trying to tell others about your stamp/cover - if they cannot read what is written because of the font size they will give up. This applies to judges who may penalise you because they can not see what is being written about.

Also remember that you can use two types of font but for different purposes. You may use one text to relate the story and another to relate the philatelic information. If you are using for example Times New Roman font for describing the background - telling how the cover happened to have such and such a marking on - then keep that font for all similar background/story texts.

You may differentiate the philatelic information via an italic Arial font for example. This is used to describe for example the route that the cover took from the time and place of postmarking to transit marks and censor labels as well as any applicable rate for that route etc. Such italic font should be retained for similar philatelic descriptions so that after a while it becomes clear that there are two types of desciptive information given by the exhibitor.


3 I cannot comment about Malaysian exhibiting/judging practices - perhaps Gary can? In New Zealand and Australia there is a government tax (GST) that is imposed upon every
thing entering the country from abroad.

At local level (society exhibitions) in Christchurch which I helped organise we allowed coloured photocopies of exhibits.
I need to add that this was for the Christchurch Philatelic Society's annual competition. With the largest philatelic society membership of any in the Southern Hemisphere we had many local as well as overseas members.

It was decided that to encourage overseas members to participate in our annual competition we allowed them to submit coloured photocopies. This would circumvent any imposition of NZ GST upon arrival and also circumvent any imposition of taxes upon the return of the entry into their own country. This scheme worked well.

We received numerous colour photocopy entries from members residing in Great Britain, Switzerland and America to name but a few countries and were displayed as such. However, such practices would not be tolerated at NZ/Australian national exhibitions or higher level exhibitions - the real thing must be shown.


4 One example of a competitive (national) exhibition rules is that as mentioned above the real thing must be shown. In a display (non competitive) one can merely include album pages from one's collection in strict chronological sequence, or with whatever one wishes to include - phone cards, jam jar lids etc.

In a competitive exhibit depending upon the type of exhibit one may include only certain things - phone cards not being one of them!


5 re sufficient write up: try to remember that you are not repeating the current SG (etc) text but that you are sending a telegram and that each word costs (say) $20 to send.

One needs to be succinct and to the point. That is what I was taught by an FIP judge when I was setting out on the learning path of exhibiting 20/25 years ago!

Try writing down on a piece of paper what you need to say.

Leave it for a while, then come back to it and review what you wrote.

Q - can you rewrite it more succunctly?
Q - Can you express your intended meaning better?

If so re write it and leave it alone and revisit it later. When you can not improve it then you are ready to place the text on the album page.

Andrew (and others) I hope that this advise may be of use?

Thank you.

David.
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Post by crosscrescent »

David,

Thank you for the speedy response.
Have picked up a lot in the time it took me to read your clear explanations, and truly appreciate the time you put in to write them. Thank you for sharing your experiences and wisdom. Will get cracking with my exhibit using the pointers that you gave.


Cheers
Andrew

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Post by GJ50 »

David has covered many of the questions you have asked and I will add a few here.

FONTS.
Certainly don't make the font too large or too small.
I use 14 bold for headings, 12 for text and 12 Italics bold for cover descriptions. And before I start any exhibit I make a TEMPLATE page.

Image

I always box in my covers, so I choose the colour I want and from the template page, as I do each page I resize the colour box, or if I need more than 1 then I just copy and paste.

As to type of font, I have 8 different exhibits and actually use a number of different fonts, Times Roman; Arial; Century Schookbook, etc It can get very boring using the same font, exhibit after exhibit.

David has answered the positioning of stamps and covers on the page, and ensuring that the top eyeline and bottom eyeline are level.

The following postal Stationery frame shows this.

Image

But remember to left an Exhibit "breathe", an be difficult with Postal Stationery Exhibits but with Traditional it is most important.

As you can see from the page below, space around stamps can be good. Don't crowd.

Image

Exponet.com actual website is https://www.japhila.cz/

Now this site can be both good and bad. There are some excellent exhibits shown on here and there are some shockers as well !!!!
Last year in Sydney I did a judge's training course and I used an exhibit from Exponet as an example of How NOT to Exhibit.
So yes, have a look but don't accept everything on their as good...........

For example, the folowing page taken from an exhibit on Exponet, is
1/ too crowded
2/ mixes two values on one page, need to be seperated
once you look at a whole frame he treatment is mixed up

Image

PHOTOCOPIES
These are a definite NO NO in Australia, except for showing the reverse of an item elsewhere on the page.
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Post by crosscrescent »

GJ50,

Thank you for showing scans of what to do and not to do.
There certainly seems to be a lot that goes into making a good exhibit.
I thought the font size at 10 would be kind of small
- given the not so great eyesight myself and like the font size 12.
I love fonts but I guess, one must also not be too carried away,
otherwise the fonts may distract the reader from the exhibits.


Having spaces around the stamps I guess is what you mean by
letting the exhibit breathe.
I take it you would box only covers and not stamps or stamps on covers.


From the scan that you have shown,
I can see why it is better to be sparing with words
as too many words may bore the reader
- I suppose people don't have very long attention spans
and if they have to read a lot, they may just skip the exhibit.
Looking at my own inclinations,
I would be more interested in the images and short explanations,
unless perhaps the explanation is really essential to enhancing the exhibit.


Thanks for using the example of postage dues.
I am getting many ideas and am getting rather excited on how to fill up 16 pages.


Will look at those links later and see what else I can pick up -
hopefully the good and not the bad.

Thanks again.


Cheers
Andrew

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Post by David Smitham »

Andrew,

In your posting I note that you use different colours when asking questions/commenting etc. That is fine here, but please remember not to confuse readers (including judges!) by using varied text colours. Maintain the use of one text colour throughout the exhibit is the general rule.

I think that Gary inadvertently inverted the illustration above the But remember to let the exhibit breathe text in his last posting.

David
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Post by GJ50 »

David Smitham wrote:Andrew,

I think that Gary inadvertently inverted the illustration above the But remember to let the exhibit breathe text in his last posting.

David
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Post by crosscrescent »

David & GJ50,

I did not notice that the exhibit was inverted
but I was focusing more on the spaces between the items
and the amount of wording and the placing of the items.
(anyway with not so good eyesight at that distance,
it would not make much difference I guess.... :lol: ).

Yes, I would stick to one colour for an exhibit, preferably black.
If I used the kind of colouring that I use here,
the judges might think I'm some psychedelic freak
or that I was doing the exhibit while high on some substance
- gum from the stamps perhaps.


Other questions I meant to ask are:

1. What do you use to hold up the items on the sheet of paper?

2. Do you cover the whole sheet with some protective cover
or just leave them exposed
(to be protected by the frame itself)?

3. You mentioned one item per page
- one item meaning only one stamp,
one cover (or covers having the same stamp
and therefore okay on one page).
one set of stamps?

Am thinking of having say two covers
with the same type of Postage Due cancellation
but perhaps different dates,
different size envelopes,
or different amounts of fines for my case.


Again, thank you for letting me pick your brains
and getting free advice from your experience and wisdom.

Cheers

Andrew

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Post by David Smitham »

Andrew - I am pleased that my earlier comments were helpful to you. I will try to answer your latest questions:-

1 As far as stamps are concerned you need to be aware that hinges are perfectly fine for affixing used stamps to album pages. They can also be used to mount mint stamps but one risks affecting their monetary value if one does and so most folks use either black or clear Hawid style polystyrol foil mounts.

As for covers: some exhibitors use photocorners to house them and others like myself use large (block or miniature sheet) sized Hawid mounts. Some other exhibitors may use stamp hinges to affix the covers to a matte (a piece of coloured card about 1mm wider all round - used to give a contrast between the cover and album page) backing which in turn is affixed to the album page.

2 There are album protectors - usually one will find them available from the larger stamp dealers. They must be available in Malaysia but I do not know where from. Failing that may I suggest that you see the APF web site for details ..... The exhibition page protectors do help keep everything together if for example a stamp slips out of its mount or drops off the page - at least in the protector (open usually only along one side) it will remain there! If not protected it would easily be lost - via static from the opening of the perspex exhibition frame for example.

3 One item per page: certainly not for a traditional philately exhibit otherwise the page will look very sparse! Even one cover per page may be insufficient - obviously it depends upon the size of the cover(s). There are various techniques that one may employ to achieve a balanced look not only with any given page but also across the frame.

That was what I was trying to suggest earlier with the washing line & standing on the floor methods. One needs to achieve a balance between being overcrowded and sparsely populated.

As far as covers are concerned: to a certain extent the number of stamps on the cover are irrelevant. For example a first day cover with a set of 6 stamps with a face value of $6.25 is way above the correct letter rate of 45 cents and as such it would be better to display a number of individual covers (if possible) showing the use of the postage rates of the individual stamps that make up the set of 6.

Equally a registered cover bearing say 4 stamps to cover the appropriate $3.35 postage & registration rate will not be frowned upon, but a registered (1st day) cover bearing the above set with a $6.25 face value may well be.

As far as cover sizes are concerned - it is better to try and use small size covers in your exhibit rather than the larger foolscap/DLE size envelopes if only because the larger ones provide an additional challenge when exhibting - how does one display them?

It is relatively easy to place them upright or diagonally so that they fit on the album page but they don't look right like that! You do not read an addressed envelope leaning heavily to one side!

If you have to use such covers it is better to use a double sized page (stick two album pages together) and place the cover horizontally so that it overlaps the page join. You still need to consider the overall balance or appearance of this double page just like the others but do not fall into the trap of wanting such covers on a page at the end of a row (page #s 4, 8, 12, or 16 in a frame) because you can not place a double page starting there!!

There is another technique called windowing. This is where part of a/some cover(s) is obstructed from view by the position of the album page (for example in a thematic style exhibit this is used to focus one's view upon the relevant postmark) or by other covers.

It is a technique to be used with care and infrequently used otherwise one asks the very pertinet question: what is he/she trying to hide? Why not show the cover in its entirety?

In my letter coding exhibit I have something like 7 or 8 overlapped (or windowed) covers on a page; this I used to highlight one aspect of the coding applied to the envelopes.

The stamps, addresses, postage rates, times of and towns of postings were irrelevant and to have placed these covers by spreading them out over 4 pages would reek of too much repetition and should be avoided.

Andrew: the sooner you can get yourself to a stamp exhibition the better! That way you can see and learn such things! I'm not suggesting that you need to come next month but there is a New Zealand national stamp exhibition in New Plymouth called Tarapex 2008 from 7 to 9 November at which you will find all sorts of exhibits on display to learn from!

Probably Gary will be there so you could bail him up and ask him more questions - but the beauty of this scenario is that Gary could take you to a few frames and discuss certain aspects of exhibiting/judging with you.

I would love to be there also, but as I am recovering from a major car accident in June 2007 my health and recuperation must come first. That is one reason for my spending time on Stampbaords helping out folks such as yourself!

I hope that this helps?

Thank you.

David.
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Post by crosscrescent »

David,

Thank you so much for all those pointers.
I will have to do some homework regarding what's available
at the stamp dealers' shops
and look at the exhibits in the links that you have given.

I will also pester some of the senior members of the Malaysian Philatelic Society
when I catch up with them, hopefully, at this Sunday's auction.
Hope they will be patient.

Thanks again.


Cheers
Andrew

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Post by GJ50 »

crosscrescent wrote: 3. You mentioned one item per page
- one item meaning only one stamp,
one cover (or covers having the same stamp
and therefore okay on one page).
one set of stamps?
What you have on your page is a "catch 22" question and it depends what the material is, how much you have and lastly BALANCE.

I might have already mentioned but I use publisher for my pages, mainly because it allows every page to be a seperate file, whereas word as roll from one page to another, but it doesn't really matter what you use, just make it easy on yourself and have a template page.

Andrew, asked earlier how I set out pages with stamps and covers and did show some, but what I post below is a before and after

When preparing the page,
1/ I have mentioned using the colour box for covers.

2/ With stamps I use faint grey lined boxes, about 2mm smaller all round, and place these on the page where I think the stamps should go

3/ If happy with the screen view, I normally print it off in faxt mode on ordinary paper and place the stamps and cover on it.

4/ NOTE: I never print off the ALL the exhibit pages until I'm happy with feel of the frame [16 pages]. As exhibit paper is so expensive it cuts down on waste.

Image

Image

Image

Image
Last edited by GJ50 on 19 Dec 2008 22:27, edited 1 time in total.
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Post by GJ50 »

David Smitham wrote: As far as cover sizes are concerned - it is better to try and use small size covers in your exhibit rather than the larger foolscap/DLE size envelopes if only because the larger ones provide an additional challenge when exhibting - how does one display them?

It is relatively easy to place them upright or diagonally so that they fit on the album page but they don't look right like that! You do not read an addressed envelope leaning heavily to one side!

David.
Now this is where David and I differ. I never suggest it is better to use small covers. The better covers are normally the bigger covers anyway because normally they were double, triple or quad rate covers.

I use double page a lot.

If possible pick up an A3 printer, my HP cost me $250 new, but I've seen them for $100 second hand.

Another great benefit is that there are a LOT of collectors and exhibitors that steer away from large covers, exactly for the reason David states. I hope they continue to do so :)

My last trip to Westpex, all the dealers had there large cover boxes behind the stand or under the table, typical American attitude to large covers. I picked up a number of bargains.

Below are some A3 pages. [sorry about quality, camera is not as good as scanner]

Image

Image
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Post by crosscrescent »

GJ50,

Thank you the additional input. I suppose I can always print out the draft pages on ordinary paper before printing out the final version. You mentioned something about the paper being expensive. What kind of paper do you use for exhibiting the philatelic items. Is there some kind of grade or weight that would be useful/acceptable? Also would you confine yourself to one colour (say white) or can you use paper with very light colours (pastel)?

Cheers

Andrew

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Post by jellybean »

I too am reading this with great interest. Thankyou for compiling such information.

As a member of the Launceston Philatelic Society, who is hosting Laupex in November 2009, I hope maybe to exhibit something from my boxes of stuff!! I know the club hopes to get a speaker early in the new year to enthuse us into exhibiting and give us some encouragement.

I appreciate any help and all information goes to making the process less daunting for us beginners.

Much thanks

Jill
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Post by crosscrescent »

Jill,

Glad that you are also enjoying this thread and getting encouraged to exhibit something.

Cheers

Andrew

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Post by David Smitham »

Good afternoon from Palmerston North!

Re the choice of paper: please do not - repeat do not try to use standard A4 sized sheets of paper. Mostly A4 sheets are about 1 cm too tall to fit into many exhibition frames which were made to accommodate 28 cm high sheets.

Ok you can trim off 1cm if you wish but then the other probelm with standard A4 sheets starts to come into play - their flimsiness!

Most A4 sheets are made of 80gsm weight paper. They often include optical brighteners to give the whiteness appearance.

If you have a ream of A4 paper today there is no guarantee that the next ream of A4 paper that you buy will be the same brand let alone have exactly the same percentage of optical brighteners in it! Thus exhibits on different coloured pages do tend to look a bit odd and the idea is to try and maintain a uniformity of appearance throughout the exhibit.

It will cost a bit more but it will be worth it to acquire a ream of heavier weight paper, perhaps 120/150 gsm.

Go and have a look at a paper store/printer and see what they have available. Forget about the colour for the moment.

A 140 gsm weight paper is stiffer than a sheet of standard 80 gsm A4 paper.

By the time that one has affixed a cover(s) to the page it will need the additional support that a heavier grade paper gives.

Just try affixing any cover/postcard to a sheet of A4 paper and leave about 1cm of clear space above it (i.e. it is placed at the top of the sheet). Now try placing it upright (as it would be in a frame) even leaning it against your computer monitor will be fine for this.

Then turn the page upside down - so that the cover is at the base of the sheet.

The sheet of paper with the cover at the base is more stable than it is with the cover at the top of the sheet yet the appearance of the cover at the base of the sheet looks a bit odd - this is part of the overall appearance aspect of an exhibit.

If you used a heavier grade paper then the page will be better able to support the cover in the upper position. Also a 140gsm weight sheet will still be able to fit into one's computer printer.

Many exhibitors in New Zealand use pages which are 23 x 28 cm (or thereabouts) in dimension. The width is the problem for standard A4 computer printers, so you really probably need to think in terms of acquiring a printer capable of printing A3 sheets.

Now to colour. Many exhibitors use white (with or without harsh optical brighteners) pages. Please remember that with an exhibit the page is necessary only to house the items shown and for the rubric or text to describe the items. White is a fairly harsh colour but it is acceptable.

I know that you can buy glossy gold paper, paper with large and small coloured polka dots as well as in any number of strong colours. These may be suitable for party invitations etc but are not for exhibits because their nature will definitely take away one's attention from the more important material on it. In effect you will more likely be penalised by judges if you use garish coloured paper because it will be difficult for the judge(s) to focus upon what you are saying.

If for example you are exhibiting naval shipping then an appropriate coloured paper for this exhibit may be a pastel light blue.

For my Letter Coding exhibit I use pale cream coloured pages. Why? Because it is not as harsh in appearance as is white and it still gives a contrast to the covers housed thereon. Other coloured exhibition pages that I have seen used have been light grey and pale green, as well as pale blue, ivory and white.

Obviously it is up to the exhibitor to choose his or her exhibition pages carefully, but please bear in mind that there are some other aspects that need to be considered as outlined here before finalising one's choice.

I am pleased that other Stampboarders are finding this topic and comments useful.

David.
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Post by GJ50 »

crosscrescent wrote:GJ50,

Thank you the additional input. I suppose I can always print out the draft pages on ordinary paper before printing out the final version. You mentioned something about the paper being expensive. What kind of paper do you use for exhibiting the philatelic items. Is there some kind of grade or weight that would be useful/acceptable? Also would you confine yourself to one colour (say white) or can you use paper with very light colours (pastel)?

Cheers

Andrew

Andrew I use the 148gsm white paper that is available from the APF site [advertising plug here]. They also have poly and mylar protectors to fit.

Go to APF.org.au and click on products if you want to have a look.
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Post by GJ50 »

It is probably time to now give more specific examples that hopefully will help Andrew, Jill and others when they construct there pages.

The following page is from my Aden KGVI Traditional Exhibit.

Image

My reasoning behind the items I have placed on this page.

1/ Probably should breath a bit more however I am using the two blocks of 4 for balance..

2/ Using the lower value block, shows the judge your knowledge of plate numbers and the 10 rupee value - imprint blocks.

3/ There is very little of this 2 stamp issue that is rare, excepting the 10 rupee specimen, which I highlight on a blue background. Waterlow and Sons did not do specimens of the lower value

4/ 10 Rupee commercial covers of this issue are unknown, FDC's are and probably more plentiful that imprint blocks of 4, so I went with imprint block.

5/ Commercially used covers of the 1 1/2 anna also are difficult to get with single stamp. This value was for local mail, so you need to find a local cover. Majorityof the mail was for overseas, so multiples are more common.

Now for the wording to assist the cover

Remember this page is for a TRADITIONAL Exhibit, thus comments about the Registered cover itself is a waste of words. It is the use of the stamp on the cover that is important.

However this cover can be used in a Postal History and in a Postal Stationery Exhibit BUT with different wording.

6/ IN POSTAL STATIONERY.

Image

The emphasis here would be on the Registered Cover and wording could be

G size Registered envelope used locally with added postage.

7/ IN POSTAL HISTORY


Image

The emphasis here would be on the RATES.

3 anna registration fee, with 1 1/2 anna local fee for internal usage.
Registration period ..../.../....
1 1/2 anna fee .../.../....


Thus in a nut shell, the Traditional format concerns the stamp, the Postal Stationery the Registered over and the Postal History aspect is the Rate and period of usage.
Last edited by GJ50 on 19 Dec 2008 22:28, edited 1 time in total.
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Post by Revenuer »

Gary I have this cover in a one frame Revenue exhibit, entered and judged as Revenues, am I wasting words on how I have described it? Note the coloured paper I use, I find it a good disguise for scruffy stamps, white paper and revenues don't generally mix.

Image

The full one frame can be seen here: https://www.revenuesociety.org.uk/invited-displays/victoria18pence/victoria18pence.html

Dave

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Post by ozstamps »

Revenuer's image reduced to our max size 850 so it can be far more easily read by others here, and help them learn too. ;)
Image

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Post by ozstamps »

This thread has created great interest in nominations for the September "Post Of The Month" thread:

http://www.stampboards.com/viewtopic.php?t=8100&start=50

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Post by sherro »

I don't know if I'm inspired to create an exhibit, or whether I'm too terrified to! :?
Always looking for KGV British Commonwealth, mint, used, covers, anything

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Post by crosscrescent »

Drinking in all this input and reflecting on the various suggestions given on paper, paper weight and paper colour as well as the wordings to use. Thanks for these additional pointers.

Cheers
Andrew
Last edited by crosscrescent on 28 Sep 2008 21:45, edited 1 time in total.

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Post by GJ50 »

Revenuer wrote:Gary I have this cover in a one frame Revenue exhibit, entered and judged as Revenues, am I wasting words on how I have described it? Note the coloured paper I use, I find it a good disguise for scruffy stamps, white paper and revenues don't generally mix.

Dave
Dave, I don't have a problem with the wording you use, however, [And this is only a personnal view, not an official one] I would have mentioned which watermark each one is and have them on seperate pages, with corresponding stamps from same printing, to allow the balance of the frame "sit better".
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Post by GJ50 »

sherro wrote:I don't know if I'm inspired to create an exhibit, or whether I'm too terrified to! :?
Dave, I hope that doesn't happen, believe me all exhibitors started at the beginning once.
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Post by Revenuer »

Gary I agree, the balance of the frame is out of wack.

Only 3 printings and one wmk was used, I was thinking of a double page with both items on and placing it in the centre on row 2 but that would mean sacrificing the super mint strip [page 5] of perf variations, which when balanced better may give me an extra point in presentation but not an extra medal.

Re starting off exhibiting it only took me 30 years to claim the holy grail.

Here is just my Queenslanld related exhibits or CV: http://users.bigpond.net.au/dave1/road_to_gold/road_to_gold.htm

Was it worth the wait.... you bet ya

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Post by GJ50 »

Revenuer wrote:Gary I agree, the balance of the frame is out of wack.

Only 3 printings and one wmk was used, I was thinking of a double page with both items on and placing it in the centre on row 2 but that would mean sacrificing the super mint strip [page 5] of perf variations, which when balanced better may give me an extra point in presentation but not an extra medal.

Re starting off exhibiting it only took me 30 years to claim the holy grail.

Here is just my Queenslanld related exhibits or CV: http://users.bigpond.net.au/dave1/road_to_gold/road_to_gold.htm

Was it worth the wait.... you bet ya

Dave
SG and www.stampsofvictoria.com both quote TWO watermarks for this stamp. W19 and W33.
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Post by Revenuer »

Gary
I am only dealing with the 1879 [1879 Revenue 1884 Postage] Litho printings which only had one wmk and not the 1885 Typo. The leader page explains. The dated 1885 cover has a litho on it this may have confused you.
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Post by GJ50 »

Ok, lets get back on track and back to Putting the Exhibit together.

We have talked about 1/ the stamps and 2/ the covers and how to mix and match and showed some examples.

The next question is, when exhibiting "What else do I need to tell the FULL story" and remember you are telling a story.

Not issues of course will have any or all of the following and it will depend on the country you collect, the printing firm the country used, as to whether these were prepared or made available.

SPECIMEN SETS.
Specimen stamps if issued for a series of stamps are essential to a good exhibit and quite often reasonably priced. Generally between 350 - 420 were prepared and distributed.

They are good to show for a number of reasons,

1/ The scarcity
2/ With British commonwealth issues they were normally taken from the "first" printing run so you can establish the initial colour od a definitive series for where there were a large number of additional printings, this being the case with KGVI definitives and WWII.

Image

Hint: If you show a full specimen set as I have above, do not show a full mint set in the exhibit, as this would be considered to be padding.

A classic example of being able to distinguish a printing on a cover through using the specimen issue is below

Image

The 1937 coronation crown agents issue was for 46 countries. in 3 values, all printed by De La Rue. So as to get some stamps to each colony on time [as by sea which to many colonies - took weeks], they did multiple printings .
The above page the specimen is a definite different blue to the one on the cover.
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Post by GJ50 »

PROOFS

Lets get away from British Commonwealth issues, which did have proofs but the examples I want to show are from the French sector of collecting. And many of these are certainly within the budget of a beginner exhibitor.

The printers of stamps for France and its colonies also issued ordinary and deluxe presentation sheets. A number of these have been signed by the artist. Numbers vary per issue.

1/ Some are known in sepia.

Image

then the issued colour for the lower value

Image

Then we have ordinary sheets

Image

An example of a black sheet and the final issued colours, bith signed.

Image

All the above are not difficult to obtain.
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Post by GJ50 »

Tonight I went looking through my training files and found the following power point slides on two "bad" exhibit pages and then a third "good balance" page.

1/ My comments are in GREEN in the slide

Image

2/ My comments are in GREEN in the slide

Image

3/ A page with GOOD BALANCE

Image
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Post by ozstamps »

Today's clear winner, from the Moderator vote for "Post Of The Month" was THIS thread!

GJ50 "Tutorial - Putting together a competitive Stamp Exhibit"
http://www.stampboards.com/viewtopic.php?t=8543


Congrats to Gary on his win and his prize. Great to see an experienced exhibitor and FIP Judge, offering such practical 'hands-on' advice and visuals for those less knowledgeable, who have questions and queries in this area. :)

And thanks once again to Australia Post Philatelic for their generosity and superb monthly prize. :D

Glen
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Post by rubiera »

Thanks a lot for this very insightful topic. These are my questions:

1. What is recommended for the first page (the title page)?
2. Could members post more pages with critique comments?
3. What is the proper balance between required and superflous?

thanks

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Post by mrboggler »

Congratulations Garry,
I knew this would be a worthwhile Post,and one that will be looked at for many years to come.

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Post by David Benson »

Gary,

just for interest, were those pages of Romania (not Roumania) from Dr. Russell Jones collection. If so then they would have been mounted in the 1980's which was the style that was in vogue then. He had a good collection of the earlier issues which he plated but lacked a lot of material of the later 19th. Century.

I have seen a few good collections of that period and they usually showed each value separately per page and headed the pages with the appropriate proofs followed by positional pieces with plate positional varieties. Covers of that issue are extremely hard to find but are available amid vast competition.

Used blocks of that issue are much more desirable than strips and using one value per page would have allowed a couple of strips and a block if covers bearing that value were unobtainable,

David B.

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Post by GJ50 »

David Benson wrote:Gary,

just for interest, were those pages of Romania (not Roumania) from Dr. Russell Jones collection. If so then they would have been mounted in the 1980's which was the style that was in vogue then. He had a good collection of the earlier issues which he plated but lacked a lot of material of the later 19th. Century.

I have seen a few good collections of that period and they usually showed each value separately per page and headed the pages with the appropriate proofs followed by positional pieces with plate positional varieties. Covers of that issue are extremely hard to find but are available amid vast competition.

Used blocks of that issue are much more desirable than strips and using one value per page would have allowed a couple of strips and a block if covers bearing that value were unobtainable,

David B.
David

The pages were taken from the Exponet site last year and used as part of my training course seminar. They are from a Romanian exhibitor, so I know no more that that.
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Post by David Benson »

Gary,

thanks,

it seems strange that a Romanian would use the term " Roumanian " as that is out of date.

Last year a friend a mine (one of the leading Romanian collectors) asked me to help him use Ebay search and use various spelling alternatives to find Romanian material. I mentioned " Roumania " and he was amazed as he had never heard of that spelling.

By coincidence he has been selling on Ebay some of that issue on cover the last few months and they have been realising very high prices with virtually all sold to Romania.

David B.

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Post by GJ50 »

David

From the Exponet site.
These are the exhibits listed that I used pages from


BUCURESCI DAGUIN CANCELATIONS (1890 - 1903)
DOBRESCU Dan N., BUCHAREST, ROMANIA

ROMANIA CLASSIC LITHOGRAPHED ISSUES (1865 - 1872
DOBRESCU Dan N., BUCHAREST, ROMANIA
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Post by David Benson »

Gary,

it is interesting that he annotated it in English using that spelling, strange things happen in Romania and this is one of them,

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Post by David Benson »

Gary,

I noticed on the earlier page of the unissied Cuza issue of Romania you mentioned photocopies. I didn't notice any photocopies, only blown up scans of part of the designs,

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Post by GJ50 »

David

That statement referred to a question Andrew had asked me in a previous post and had nothing to do with the Romanian page.
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